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HOW TO: Report Vehicle Accidents or Damage

Summary: All vehicle accidents involving a university vehicle or accidents that occur while the driver is on authorized University business should be reported. Follow these instructions after completing the steps in How to Respond if you are in a Vehicle Accident.

Accidents involving serious injury or death should immediately be reported to Risk Management. If a UCI employee is injured in an accident, report the injury to Workers’ Compensation. If a third party is injured refer to Automobile Liability Insurance.

What you should doHow you should do it
1Report the incident as soon as possible, even if there are no injuries or significant damage to the vehicle

  1. Notify your supervisor immediately.
  2. Follow instructions below depending upon vehicle ownership
2Report incidents involving Fleet Services vehicles
  1. Contact UCI's Claim Administrator, Sedgwick, immediately by calling (800) 416-4029 and pressing '1'. Operators are available 24/7.
  2. Use the Vehicle Accident Report for assistance in answering the questions asked by the Sedgwick operator.
  3. Send the Vehicle Accident Report you completed at the accident site to Fleet Services, ZotCode 3050 or fax to (949) 824-1069.

3Report incidents involving Department owned vehicles
  1. Contact UCI's Claim Administrator, Sedgwick, immediately by calling (800) 416-4029 and pressing '1'. Operators are available 24/7.
  2. Use the Vehicle Accident Report form for assistance in answering the questions asked by the Sedgwick operator.
  3. Send the Vehicle Accident Report you completed at the accident site to Risk Management, ZotCode 4530 or fax to (949) 824-2141 with a copy to your supervisor.
4Report incidents involving your personal vehicle while on authorized University business
  1. Contact your own insurance provider immediately as this is the primary coverage.
  2. Contact UCI's Claim Administrator, Sedgwick, immediately by calling (800) 416-4029 and pressing '1'. Operators are available 24/7.
5File a claim
  1. Refer to How to File a Vehicle Physical Damage/Loss Claim.

Additional information:Give us your feedback. Send your comments to us.

Need an expert? Contact Quyen Levan at (949) 824-3257.

Notice: University policies supersede information in this document.


Author: Barbara Niemand Last published: 2013-04-09