Summary: Use a PALCard or Low Value Purchase Order to purchase these items.
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Please review the Commodities NOT permitted list, as well as this list, to determine if the item is allowable. This is not a complete list. For questions e-mail PALCard@uci.edu.
- Abstracts
- Advertisements, including employment (Internet, academic journal, magazine, newspaper, radio)
- Artwork (for public/reception areas only)
- Athletic supplies and apparel
- Audio/Visual equipment
- Awards, perpetual (only when award remains University property)
- Banners and flags
- Books
- Bottled water - (Arrowhead - bulk bottles and dispensers)
- Bus charters (allowable only at Certified Transportation & Southern California Grayline / Coach America)
- Business cards
- Carts (audio visual)
- Cell phones and cell services (Policy BUS G-46)
- Classroom supplies
- Cleaning equipment (vacuum cleaners, brooms, mops)
- Cleaning chemicals that are not EPA-registered (excluding carpet)
- Coffee pot for general use by department staff, i.e. break area
- Coffee service and supplies for official University business (not for employee personal use)
- Compressed gases (carbon dioxide, helium, nitrogen, etc.)
- Computer hardware and software
- Computer equipment
- Conference calls
- Copying
- DEA (Drug Enforcement Agency) License and Renewal
- Donor cultivation and promotion, supplies for
- Electronics
- Elevator inspection & certification (by State of California, Dept. of Industrial Relations)
- Engraving for perpetual plaques (only when plaque remains University property)
- Equipment (non-inventorial)
- Exhibit booths
- Extended warranties
- Fax machines
- Flowers (decoration for University-approved events only. E-mail PALCard@uci.edu for authorization prior to purchase.)
- Frames/framing (for public/reception areas only)
- Fume Hood Certification
- Furniture purchase (only from Tangram online store http://www.mrm.uci.edu/limit/Furniture.html)
- Furniture, rental (non-fabric chairs, tables, umbrellas)
- Hard hats (must meet Cal/OSHA Standard 3381 and ANSI Z89.1)
- International purchases that do not have to be routed through U.S. Customs
- Internet purchases (except auctions, i.e. eBay, Yahoo, etc.)
- Internet providers (cable, dial-up, DSL, etc.)
- Kitchen supplies for general use by department staff, i.e. break area (refrigerators, microwaves and coffee pots). Buy ENERGY STAR when available
- Laboratory supplies
- Ladders (type 1A or 1AA)
- Laundry of uniforms, lab coats
- Mailing lists
- Marketing materials
- Medical license renewal
- Medical staff dues
- Medical supplies
- Meeting supplies for official University business (plates, napkins, utensils; no food/snacks)
- Memberships, Professional (according to UCI Policy)
- Methanol
- Microwave for general use by department staff, i.e. break area. Buy ENERGY STAR.
- Newspaper delivery (including online)
- Nitrogen, liquid
- Non-controlled substances
- Non-hazardous chemicals
- Office supplies
- Pagers and pager services
- Periodicals and publications
- Photographic processing and supplies
- Photographic equipment
- Plants (live or artificial for public/reception areas only)
- Plaques, perpetual (only when plaque remains University property)
- Postage stamps and postage for bulk mailings
- Printers and supplies
- Printing services
- Promotional materials
- Publications
- Public/reception area goods (framed pictures and artwork, live or artificial plants)
- Refrigerator for general use by department staff, i.e. break area. Buy ENERGY STAR.
- Repair of laboratory refrigerators (E-mail PALCard@uci.edu for authorization prior to purchase)
- Reprints of journal articles
- Services - low risk, or when a UC or UCI agreement is in place with vendor
- Shelving units, metal only
- Shipping, expedited services, i.e. FedEx, UPS, DHL
- Shredding services (only at 'Orange County Shredding' or 'Shred-it San Diego')
- Stationery (letterhead and envelopes)
- Subscriptions
- Teaching supplies
- Teleconference fees (webinar / webcast)
- Training/workshops fees for training conducted on the internet (webinars, webcasts) or via teleconference
- Translation services
- Typewriter maintenance/service agreement (Newport Office Equipment only)
- UCI Bookstore and Computer Store
- Website hosting / maintenance
For more information refer to PALCard menu.Need an expert? Contact Diane Ngo (949) 824-6274, Heidi Worcester (949) 824-7319, or e-mail PALCard@uci.edu for PALCard questions.
Contact a UCI Purchasing Department Buyer for Purchasing Policy related questions.
Notice: University policies supersede information in this document.
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