| What you, the employee, should do | How you should do it |
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| 1 | Review departmental requirements | - Department agrees to pay for required expenses including course, exam, application fee, bond, errors and omissions insurance, membership, supplies, etc.
- Ensure that proposed applicant has necessary qualifications to be a California Notary.
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| 2 | Submit signed request. | - Submit the approved Notary Request form to Purchasing.
- Notaries who have not submitted a form cannot perform on campus or be listed in the UCI Notary Directory.
Employees who come to the University with a commission and want to be a University notary should submit a Notary Request form. |
| 3 | Follow application procedures | - Find procedures for the application process in UC policy G-24 - Section III.
- The National Notary Association provides a single fee program to cover coursework, testing, bonding and related expenses. Locate forms in UC policy G-24.
- A background check by the FBI as well as the California Department of Justice is required. Before submitting fingerprints via live scan, applicants must first pass the notary public exam.
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| 4 | Request a certification letter | - Contact Purchasing after receiving the commission packet to request a Letter of Employment Certification.
- The required documents must be filed with the Orange County Office of the County Clerk within 30 days of the Commission date.
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| 5 | Perform notary duties in accordance with policies | -
UC Policy G-24
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UC Irvine policy Sec. 700-04
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California Government Code 8200-8230
- Secretary of State Notary Public Handbook
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| 6 | Deposit all fees with the University Cashier | - There is no charge for services for University or State business.
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No fee may be charged to a U.S. military veteran for
notarization of an application for veterans’ benefits.
- Services performed for non-related business will be charged a fee not to exceed the maximum allowed by law.
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Any fees collected (on or off campus) must be deposited with the University Cashier in the department account specified in the Request form.
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| 7 | Renew commission | - The term of office of a notary public is four years from the date
specified on the Commission.
- To be reappointed the applicant is required to provide evidence that they have taken and passed the notary examination.
- Submit required information to Purchasing.
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| 8 | Looking for a notary? | - See the listing of University notaries.
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