SNAP : Hiring Forms for New Employees' Signature

Hiring Forms for New Employees' Signature

Summary: To complete the new hire process, make sure the employee signs the relevant documents and forms and has access to all necessary policies and resources.

Personnel

Review Mandatory Employment Notices / Posters with your employee
and place the signed document in their personnel file within the first 30 days of employment.

Payroll forms must be

printed and signed by the employee
and the originals forwarded to the Payroll office

in this order:

State Oath of Allegiance, Patent Policy, and Patent Acknowledgment (UPAY 585)
I-9 - Employment Eligibility Verification
BELI - Benefits Eligibility Level Indicator (UPAY 726)
Demographic Data Transmittal
W4 - Withholding Allowance Certificate
- Employee's name on W-4 must be entered exactly as listed on their Social Security Card

Have your new employee also complete these forms, as applicable:

Elder Abuse Notification Form
Child Abuse Notification Form
Employee Data Gathering Form
UCRS 419 (Social Security Notification) - must be forwarded to Office of the President, Benefits

Policies
Share UC Policies listed on the New Employee menu with all new employees.

Resources
The following resources will help you orient your new employee to UC Irvine:

New Employee Checklist for Supervisors and Managers
Benefits Overview
Benefit Education Program Schedule
Benefits Insurance Carrier Listing
How to Enroll in Benefit Coverage
Disability Management main menu
Workers' Compensation main menu
State Oath of Allegiance, Patent Policy, and Patent Acknowledgment

If you need a large quantity of forms, contact the HR/Benefits Online Fulfillment Service or refer to How to Order Benefits forms and Publications online.

For more information refer to the Hiring main menu.

Need an expert? We can lead you to the right person in Human Resources, (949) 824-5210.

Notice: Where the information presented in this document or elsewhere on this site is in conflict with University polices, procedures, or applicable collective bargaining agreements, the terms of those University policies, procedures and agreements shall govern.