| Determine who needs a cell phone
| - UC Policy BFB G-46 states that faculty, staff and students may use electronic communications equipment and services for the purpose of conducting official University business.
- Employees using such equipment must complete an Electronic Equipment Agreement form. The form should be kept on file in the department.
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| Select a cell phone service provider | - Choose from AT&T, Nextel, Sprint, T-Mobile or Verizon.
- Discounts on monthly rate plans, equipment and accessories are available. Refer to information at the Office of Information Technology (OIT) website, posted under the heading “Cellular Telephones.”
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| Payment Method | - Utilize PALCard to pay for the purchase of cell phone equipment and monthly cell phone service.
- Cell phones must be billed to the University.
- The billing address provided to the cell phone provider must be a University address, and be the same as the PALCard-holder’s "billing address."
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| Imputed Income/Cash Allowance Form | - The IRS has permitted the University of California to suspend imputed income/cash allowance for cell phone and cell service until January 31, 2010.
- The suspension is effective beginning 10/4/09 for bi-weekly employees, and 10/1/09 for monthly employees.
- Employees with University-paid cell phones and/or cell phone service, will not need to be paid the cash allowance and the imputed income amount.
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| Documenting phone calls | - Documenting calls (date, phone #, person called and purpose) is not required if income is imputed and the employee stays within the minutes assigned.
- Documenting outgoing and incoming calls is required for phones shared by multiple employees.
- Department must receive an exception to policy
- Employees will not be charged imputed income
- No personal calls are allowed
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| Disposing of cell phones | - Cell phones are University property and must be returned when no longer used.
- Cell phones that will no longer be used, should be turned in to Equipment Management.
- Complete a Surplus Equipment form.
- Mail the completed form, along with the phone(s) to: Equipment Management, 264 Public Services, ZOT 6100
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| Review cell phone policies | -
UC Guidelines, Section VII – Responsibilities/Employees
- UC policy regarding use of cell phones and hand-free devices while driving, is more restrictive than California’s Wireless Telephone Law (7/1/08).
- Employees are required to avoid using a cell phone while operating motor vehicle
- Hands-free devices for University-owned cell phones may be purchased for non-emergency response employees, but should not be used while operating a motor vehicle.
- Cell phones are a taxable fringe benefit
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