SNAP : Renting a Vehicle through Fleet Services

Renting a Vehicle through Fleet Services

Summary: Fleet Services facilitates short and long-term vehicle rentals for the UCI community. All of our rentals are billed via departmental recharge. Our office hours are 7:00 a.m. – 3:00 p.m., Monday – Friday. For our physical address and Staff Directory, view our Staff Directory.

Vehicles
We own a small number of vehicles available for rent, and all Fleet Services-owned vehicles are limited to local use. Most rentals are facilitated through outside vendors, which enable us to offer a much wider selection at discounted prices.

For a list of Fleet Services-owned vehicles, along with daily rates and mileage charges, view Fleet Services-owned Vehicles.
For a list of vehicles available through outside vendors, along with daily rates, view Vendor-owned Vehicles.
Long-term rentals are facilitated through outside vendors. For more information, please contact Fleet Services directly.

All requests should be submitted using a Vehicle Reservation Form. Forms may be submitted via fax (949) 824-1069 or e-mail to fleet@uci.edu.

Do you need to pick up your rental after-hours or on the weekend? Please contact us directly for more information.

Confirmation
All customers will receive confirmation of their reservation via email, as soon as it is established. We cannot guarantee last-minute service. Please allow as much lead-time as possible, to ensure you get the vehicle you need - when you need it.

Vehicle Pick-up & Return
Vehicles are available for pick-up at Fleet Services, at the date and time specified on your reservation form. We are located at North Campus, adjacent to buildings 91 and 95 on the campus map.

Vehicles should be returned to our Return Lot, located at North Campus (Birch and Jamboree, next to building 91). The Return Lot is available for vehicle drop-off 24 hours/day, 7 days/week. Please return your vehicle to a marked “rental vehicle” parking spot. Keys should be returned to the drop box, just inside the gate.

Note: You must return your vehicle at the date and time specified on your reservation form, or additional charges may apply.

General Costs

Fleet Services-owned vehicles - Daily rate, mileage charge, fuel.
Vendor-owned vehicles - Daily rate (includes insurance), sales tax, $25 Fleet Services administrative fee, fuel.

Gas Cards
We will also provide you with a credit card to buy fuel. All costs are recouped via departmental recharge. Credit cards are to be returned to Fleet Services at the end of your reservation, along with vehicle keys.

Roadside Assistance
Dead battery? Flat tire? Keys locked in the car? Whatever you need, help is just a phone call away. Service options depend on who owns your vehicle:

If your rental is a Fleet Services-owned vehicle, view Roadside Assistance for University-owned Vehicles.
If your rental is a Vendor-owned vehicle, view Roadside Assistance for Vendor-owned Vehicles.

Note: Are you in a safe location? Please be aware of your surroundings. If you feel unsafe, call 911 or the local police. UCI Campus Police can be reached at (949) 824-5223.

Parking on Campus
All vehicles parked on campus require a parking permit. Fleet Services offers one-day guest permits to our customers for an additional charge (costs are recouped via departmental recharge). Please contact Parking and Transportation Services for information about parking policies.

General Requirements

Valid driver's license required for all vehicle rentals.
All rentals must be for University business.
Cancellations must be submitted with 24-hour notice. Outside vendors may charge the daily rate for reservations cancelled without 24-hour notice.
Policies/Procedures: Departments and drivers are responsible for adhering to policies and procedures for Fleet Services-owned Vehicles and Vendor-owned Vehicles. General UC and UCI policies governing vehicle use also apply.
Departments are advised to keep all pertinent paperwork, including contracts and fuel receipts, for their records.

Need an expert? Please contact Fleet Services at (949) 824-5535, or e-mail fleet@uci.edu. For our physical address and staff directory, view our Staff Directory.

Notice: University policies, procedures and applicable collective bargaining agreements shall supersede information in this document or elsewhere on this site.