| Obtain and review internal requisition received from end user | - Check for authorized signatures/approvals based upon departmental and University policy.
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| Verify that a Signature Authorization is on file with Distribution Services | - Each individual ordering alcohol requires a form, approved by the department chair solely for the withdrawal of tax-free alcohol.
- Forms will be kept on file and will remain in effect until cancelled.
- When a person's authorized status ends, the departmental authorizing officer is responsible for cancelling the status using the same form.
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| Complete online order form | - Tax-free alcohol must be ordered through Distribution and Document Management's (DDM) online order form.
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Alcohol cannot be ordered electronically or by fax.
- Original authorized signature (in ink) is required.
- Pints are sold in increments of four (4) only.
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| Determine whether you require a pick-up or delivery | - Orders delivered by Receiving require a signature. Retain a copy for your file.
- Orders that are picked up at the Receiving Dock (call to make appointment) must be signed by an individual with a Signature Authorization on file.
- Return all 5-gallon pails to ZotCode 4125 for proper disposal.
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| Retain documentation | - Retain the following documentation:
- Internal requisition
- Printed copy of order form
- Proof of delivery
- Additional notes if applicable
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